Control and order stock

unit name:

Control and order stock (TLIA3038)

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eLearning only

$60.00 excl. GST

eLearning + Credit

$250.00 excl. GST

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This unit involves the skills and knowledge required to control and order stock for a workplace store in accordance with relevant codes of practice, regulations and workplace procedures.

It specifically covers maintaining stock levels and records, organising and administering stocktakes, identifying stock losses, processing stock orders and following up orders.

Work is performed under general supervision, with some accountability and responsibility for self and others in achieving prescribed outcomes.

No licensing, legislative or certification requirements apply to this unit at the time of publication.

Learning Outcomes

By the end of this training course, participants will:
 

1. Maintain stock levels and records 1.1 Stock levels are monitored and maintained at levels prescribed by workplace specifications.
1.2 Stock security systems are monitored and adjusted as required.
1.3 Stock re-order cycles are maintained, monitored and adjusted as required.
1.4 Colleagues are informed of their individual responsibilities in regard to recording of stock.
1.5 Stock storage and movement records are maintained in accordance with workplace procedures.
1.6 Stock performance is monitored and fast/slow moving items are identified and reported in accordance with workplace procedures.
2. Organize and administer stocktakes 2.1 Stocktakes are organized at the appropriate time and responsibilities allocated to staff.
2.2 Accurate reports on stocktake data are produced within designated timelines.
3. Identify stock losses 3.1 Losses are accurately identified, recorded and assessed against potential loss as forecast on a regular basis.
3.2 Identified losses are reported in accordance with workplace procedures.
3.3 Avoidable losses are identified and reasons are established, and appropriate solutions are recommended and implemented to prevent future avoidable losses.
4. Process stock orders 4.1 Orders for stock are accurately processed in accordance with workplace procedures.
4.2 Stock ordering and recording systems are accurately maintained.
4.3 Purchase and supply agreements are correctly used and appropriate details recorded.
4.4 Negotiated purchase and supply agreements are recorded accurately and filed for retrieval.
5. Follow up orders 5.1 Delivery process is monitored to meet agreed deadlines.
5.2 Appropriate liaison is undertaken with colleagues and suppliers to ensure continuity of supply.
5.3 Routine supply problems are followed up or referred to the appropriate person in accordance with workplace policy.
5.4 Stock is distributed in accordance with agreed allocations.
6. Complete documentation 6.1 Required records and documentation are confirmed
6.2 Required records and documentation are completed clearly and proofread
6.3 Required records and documentation are processed in accordance with workplace procedures

 

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